Yeah, ain’t it the truth! When a gatekeeper’s got it in for you you’re screwed. And your local veterinary hospital provides no exception to the rule.
Our receptionists can be surly or sweet, depending on the object of their attention’s attitude. I’m embarrassed to admit it but often that dictates how long they wait, whether they get the last box of Revolution or not and, not uncommonly, how much they pay.
No fair! Receptionists shouldn’t be able to demand you pay more just because you’re having a bad day!
But it’s true. All over the country veterinary receptionists are there to make sure no charges get missed on the invoice. If you’re nice—really nice—the front office staff may just gloss over it. And if you’re mean you can be sure it’ll be scrutinized with a flea comb. “Doctor K, didn’t you send out an additional titer on her?”
Another local hospital has a famous front desk gatekeeper who seems to make most of her decisions based on whether she thinks you’re god to your pets or not. Worried moms and dads wringing their hands over Fluffy’s surgery get hugs, candies, tissues, Diet Coke and prompt service.
Those who fret over their estimates with “It’s just a dog”-type comments get the cold shoulder and a reminder that the estimate may go up to 50% higher—“Oh, and we ask that you leave the full amount up front, sir.”
OK, so I’m not proud of the fact that our gatekeepers will occasionally levy the PIA (pain in the a$$) tax in all kinds of potentially unfair ways (usually without the vet’s knowledge), but let’s be honest—we all play that game.
While some of my vet friends were laughing over the antics of the Diet Coke wielding receptionist described above, others were shocked and angered over it. It’s not what we pay vet receptionists to do, they complained.
I countered that it’s not only exactly what we pay them to do…we also do it ourselves…every day.
How quickly do we get on the phone to speak with annoying clients? We stall, we’ll go take care of some paperwork, we’ll do anything to get away with not returning that call.
Same goes for their appointments: If the vet doesn’t like you for whatever reason (let’s say she thinks your pet ownership skills amount to borderline animal cruelty) she’ll not want to linger in your presence. Your appointments will tend to be shorter, your service less brisk and your bill a tad higher.
Veterinary receptionists do exactly what we do, only they don’t have the express authority to do it. But for what they get paid relative to what we make, they'll get a pass from me every time. After all, every job's gotta have its perks, right?
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But I'm sure more than they like me - they really like my dog. :)
A co-worker friend of mine, spent many years self-employed in a few business ventures, and one of which was a long-standing, successful car repair business (he is significantly older & gave it up for health insurance and benefits). Anyways, one statement that he made to me "rings true" and to paraphrase: "it takes an element of familiarity and trust to fool or put the screws to a customer/client----one is normally and naturally "on guard" dealing with a stranger or business unknown to them".
It takes a very special person to be on the "front line" ; perhaps one that is able to pick up on subtle perceptions of a wide and varied group of personalities.
For instance, the long-time receptionist "Cindy" at Edgefield Veterinary Hospital, Hampstead, NH could very easily tell you how stressed I would be over my multiple pets illnesses or surgeries----literally flying to the office for pickup within 10 minutes of notification. Asking if any unexpected complications occured or discoveries made. She also could tell you (and the rest of the staff could also) that I was experiencing the enormous stress of an elderly parent diagnosed with stage 111B cancer five years ago and younger sister with advanced disease illness----yet the clinic I presently go to, never heard a word from me until shortly before the impending death of BOTH my parent and dog.
There were visits & hospitilizations that couldn't have been more stressfully timed---running from one to the other. And surely, my behavior or statements reflected my turmoil.
And on the flip side, in my advancing age, I have become more aware of people's behaviors, particularly those close to my age, sandwiched between the stress of generation's problems on either side; and coping with their own "menopause".
I placed one of my puppies (years ago & long deceased) with a really nice family. But the wife often used the cringing statement "he's JUST a dog"----well, he wasn't treated or remembered as "just a dog" despite their "proclamations".
I don't complain about the wait, I don't complain about being put on hold, and it is rare thing for me to complain about the bill. BUT if (and there are only 2 that will ) they question my desire to see a specific vet, come in on an emergency, or are snotty...forget it, all game. I spend a lot of money at my vet..on average about $4000.00/year Many years quite a bit more and I will not tolerate bitchy receptionists.
I am pretty sure though, it's the vets themselves that choose to give me a break when I get one, not the receptionist. When I took 4 cats in at once for their annuals, although I was charged 1:1 for the bloodwork, I'm pretty sure she cut me a total break on the office visits. I would like her whether she did or not because she is a good vet that I trust, but it's always nice to see they have taken pity on you. She must've figured I'd be dropping 1k on the upcoming dental for two of them! (Which I did, ouch!) And one more left to do . . . maybe I'm getting a volume discount!
To you people that think the doctors are running the show....WRONG! It's the front desk that have their finger on the pulse of the whole practice. They know which doctor is best with which animals, which doctor is in a good mood, which doctor WILL return your call and which will not. You'd be surprised at how the vets are behind closed doors.
BE NICE TO THE FRONT DESK!!! PLEASE!!!!!!
And yes, being nice pays off as well. A few weeks ago I adopted a new dog, a senior Boxer who was in the list to be put down in the pound due to her age.
She was supposed to arrive on a Tuesday morning, so I made an appointment with my vet for Wednesday morning (Tuesday is his day off).
Monday afternoon I got a phone call from the rescue group who was working with the pound: they have someone passing by my city this evening, would it be ok if that person brought me the dog one day ahead of schedule?
Sure, I said, and called the front desk of my vet's, to see if it was possible to move our appointment up to tonight,while doubting that it would be possible.
"No Problem" they said, and the vet ended up seeing my new dog about 30 minutes after she arrived. And the front desk through in a free leash.
This is pretty typical.
BTW, the dog ended up being a great dog, well behaved, friendly, loving, and in general the perfect dog for me.
She gets along with almost all other dogs (and my cats), except for one dog: the dog which is owned by the practice owner...
Oh well :)
Pardon the expression, but anyone who works in a support position to "professionals" know that we are the tail that wags the dog.